MINUTES OF THE PPC MEETING HELD AT 8PM ON WEDNESDAY 9th JUNE 2004 IN THE PRESBYTERY MEETING ROOM

PRESENT

Ian Murray(IM) (Chair) Maura Roche(MR) (Secretary)

Anne Murray(AM) Fr. Gregory Tobin(GT)

Chris Hoban(CH) Bernadette Turner(BT)

Dympna Kitchin(DK) Peter Molyneux(PMoly)

Anne Turton(AT) Sharon Piper(SP)

Peter Molloy(PMoll) Jim Harrington(JimH)

Maria Dabrowska(MD) Vicky Acklam(VA)

John Edwards(JE) Veronica Lawrence(VL)

Jon Higham(JonH)

The meeting was opened with a prayer.

APOLOGIES

Cathy Clark

Fr. Matthew Jakes

Liz Bonner

Seamus Garvey

MINUTES OF LAST MEETING – MATTERS ARISING

a) The review of aspects of Holy Week will be reported in the July 2004 PPC meeting and not in the next Spirituality group minutes.

b) Future of Core Group – to be discussed at a future PPC meeting.

 

The PPC then split into Mission & Spirituality groups and later reformed into one group. Each group then gave a summary of their discussions (refer to the following sets of minutes for full details.)

 

 

MISSION GROUP MINUTES

Present : GT, IM(Chair), JH, VL, SP, CH, PMoly, DK, AM, MR (Sec)

  1. Photos – JonH has brought along the photos taken so far – 4 pictures still needed – but 2 of these people are present tonight.
  2. Noticeboard – CH & GT have discussed.

CH is to produce 7 new display boards, one of which (approx. 2ft X 4ft) is for use by the PPC. CH hopes to have the boards up in 2 weeks time. Action CH

Decided that the PPC board needs a heading, a statement about the PPC, reference to members of the PPC being available at the back of church after weekend masses and minutes of recent meetings. Thought needs to be given to how information is presented and material needs to be kept up to date. Action MR

3. Name Badges – CH has the badges. AM agreed to liaise with SG re. finalising these. Action SG & AM
  1. Feedback from parish groups – no update possible because LB not present.
  2. Mass Rota – no update possible because SG not present.
  3. Welcome Pack :
    1. Parish Directory – SP is waiting for information from some parish groups to finalise the directory.

PMoly offered to help LB chase replies from parish groups. Action PMoly

JH suggested we pass a draft copy of the directory to each parish group for checking before its publication.

GT offered to proof read the draft directory before its publication. Action GT

It was again agreed that the directory should be made available for all families in the parish, not just for newcomers.

    1. Folders – AM has produced a sample folder using a folded A3 white card with an attractive artistic title and design on the front cover and stick-on plastic pockets inside. AM is offering these folders at no cost to the parish. It was agreed that we should go ahead with these folders and control their distribution to newcomers only. A note on the PPC board will explain that folders & contents can be obtained from the priests or from a PPC member at the back of church after w/end masses.
    2. Website – it was suggested that the contents of the welcome pack should be placed on the parish website. It was also suggested that the parish website & contact details should be placed on the front of the folder.
    3. Mass Times – it was suggested that parish mass times should be displayed on the back of the calling card.
    4. Local Authority Booklet - it was agreed to leave this out of the pack.
  1. Interim Meeting – it was suggested that we should have an interim meeting before the next full PPC meeting to finalise all the practical details of the welcome pack, badges etc.

 

SPIRITUALITY GROUP MINUTES

1.Present: AT, VA (secretary), PMoll, MD, JE, BT, JimH (chair)

2.Reading Group: There was an excellent response to the first Reading Group meeting.

3.Parish Library: VA confirmed that this is now on the backburner until more work has been done on the Social Centre redevelopment.

4.Corpus Christi: final details confirmed. JimH to let various authorities know if event has to be cancelled in case of rain. Marshals meeting at 2pm to agree their positions along the walk; LB and JimH to ensure people get out of church and begin procession safely; BT to check with Danny (temporary caretaker) about setting up teas/coffees, etc. Rest seems in hand, all ready to go on Sunday.

5.Annual calendar: re previous minutes (11 and 16 February), PMoll to look at this again. Raise at future meetings.

6.Harvest Festival: MD suggested a ‘pot luck’ supper where we invite those in need to a meal with us; more work to be done on this overall at next meeting.

7.Parish Pastoral Plan: we were unsure why this had been included on the agenda, and exactly what it meant. We thought it could be referring to the Assembly recommendation, that is, how a parish exists without pastoral care. Is it a contingency plan, whereby on a practical level someone can find out what is usually done in a particular situation, and therefore is able to carry it out again? And therefore, should some kind of ‘portfolio’ be collated, for use throughout the parish? For example, in discussing Corpus Christi procession, MD talked to Paul Mather, who had a great deal of information ready to share, but which wasn’t written down anywhere. For future reference, we could have all this information written down ready for another year.

8.Other: MD has volunteered to be ‘keeper of prayers’ – i.e. to draw up a collection of any original prayers written and used in the parish, e.g. Pentecost bidding prayers recently written by VA.

 

WHOLE P.P.C.

1. Annual Calendar

IM suggested we need to be more proactive in covering all the parish events happening through the year.

It was suggested we separate the social & liturgical events on the calendar.

PMoll has offered to put together a draft calendar of events once MR has e mailed GT’s list of events to him Action PMoll

GT suggested we write bidding prayers for the following days that are coming up soon :

Day of Prayer for Human Life…4th July 2004 Action PMoll

Racial Justice Sunday…12th September 2004

2. Weekend Masses/Liturgy

MD suggested we evaluate the timing of the weekend masses and there was some discussion about whether the 9am "adult" liturgy and the 10.30am "children’s " liturgy should be swapped with each other. There was also discussion about whether the 6.30pm Saturday evening mass was a little too late for parents with young families.

GT explained that he did not favour making further changes at this point, only 8 months after the previous changes. He also said that change is very likely to come in a year or so’s time if MJ is moved on to another parish - he is unlikely to be replaced because of falling priest numbers in the diocese. If this is the case GT said he has been advised to say a maximum of 2 masses on Saturday night and 2 on Sunday morning, spread across the 3 churches at Keyworth, Cotgrave and West Bridgford.

GT went on to explain that in 10 years time we are likely to see a halving in the number of priests in the diocese – so further reductions in the number of masses across the diocese is likely. There will also be implications for the number and location of churches that can be sustained.

MD asked why the diocese didn’t "use" Polish and Italian priests currently living in the diocese. GT explained that they are not Diocesan Priests, only Priests working temporarily in the Diocese, and so cannot feature in the long term plans for the future.

3. Prayers written in the parish

MD requested that anyone who writes prayers, eg Confirmation prayers from Crich, should not throw them away but pass them on to her for safe keeping.

4. Conference re. Parish Pastoral Plan

IM has been invited to attend this conference and invites any PPC member to attend – details to be circulated separately.

 

DATE OF NEXT MEETING

8pm Wednesday 14th July 2004 in the Presbytery Meeting Room

The meeting was closed with a prayer