MINUTES OF THE PPC MEETING HELD AT 8PM ON WEDNESDAY 9 FEBRUARY 2005 IN COTGRAVE CHURCH

1. PRESENT

Ian Murray, Chairman (IM),Fr. Gregory Tobin (GT), Chris Hoban, (CH), Peter Molloy (PMoll), Veronica Lawrence(VL), Maura Roche, Secretary (MR), Anne Turton (AT), Dympna Kitchin (DK), Jim Harrington (JimH), Cathy Clark (CC), Anne Murray(AM), Bernadette Turner (BT), Maria Dabrowska (MD), Liz Bonner (LB), Vicky Acklam (VA)

The meeting was opened with a prayer

2. APOLOGIES

Jon Higham (JonH), Peter Molyneux (PMoly), John Edwards (JE), Seamus Garvey (SG), Fr. Matthew Jakes(MJ), Sharon Piper (SP),

3. MINUTES OF PPC MEETING HELD 12 JANUARY 2005

These minutes were approved

4. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 12 JANUARY 2005

4.1 Operation Christmas Cards

MD is willing to support someone else who volunteers to organise the operation this year. She suggested a meeting in October to make plans. It was suggested that MD make debrief notes about what worked & what did not work last year. Action MD

4.2 Mass at the Becket School

GT reported that he is very happy with how things are going – he feels there has been a prayerful atmosphere. JimH expressed concern about distracting noises from the back of the hall towards the end of mass. CH will keep an eye on things. CC asked for the tabernacle lock to be oiled & CH volunteered to attend to this. Action CH

PPC members’ efforts in standing outside church to deal with queries from parishioners has been appreciated - one parishioner wrote to express her thanks to PMoly.

4.3 Parish A.G.M.

IM suggested that a P.P.C. member speaks at all w/end masses to explain what the P.P.C. does and to invite nominations for the 3 elected representatives. It was decided that this should be done on 30April/1 May – speaker to be decided at a later date.
    1. Junior PPC

      2. A discussion took place about the possibility of setting this up. The outcome was that we shall hold an informal "Youth Forum, " facilitated by GT, at which our young people can give their views about the parish. This may take place one Sunday evening at a Youth Club session to which older young people will also be invited. It was suggested that we hand out "fliers" about the meeting to young people as they leave mass and CC volunteered to hand them out at the Becket school. GT & BT to arrange the meeting once the Youth Club sessions start again after Easter. Action GT & BT

    2. Single Transferable Voting System

CC has taken guidance on this and will be able to use this system for the election of parish representatives to the P.P.C.

5. CORRESPONDENCE

MR read out a letter addressed to the P.P.C. from Joyce Hewitt concerning parish reorganization.

6. TRANSPORT PLAN

IM informed the group that Nick Ayland has produced an analysis of a generalized transport plan that may be of use to the parish. It was decided to invite Nick to talk to the P.P.C. at its March meeting. Action MR

7. PARISH A.G.M.

7.1 A discussion took place about whether this is to be an A.G.M. for the P.P.C. or a "wider" Parish A.G.M. It was generally felt it should be a Parish A.G.M. since it would involve the parish accounts being presented to parishioners. IM agreed to ask Brian Carroll to chair the A.G.M. Action IM

7.2 It was agreed that a sub committee should be established to set the agenda for the Parish A.G.M. – to include P.P.C. rep, Finance group rep. and any other interested party – IM to arrange. Action IM

8. P.P.C.

8.1 A discussion was held about the future size and make up of the P.P.C.

LB expressed concern that there was to be only 1 representative from the Liturgy Group on the P.P.C.

    1. It was suggested that if a P.P.C. member couldn’t attend a meeting they should aim to send a substitute from their group.
    2. IM suggested that the P.P.C. needs to consider its role and formulate its "Terms of Reference." There was agreement that this would focus our ideas and help explain to the parish what we do. There was some discussion about our role and how to formulate our terms of reference. PMoll suggested that we wait for the completion of the Parish Pastoral Plan and and then devise our terms of reference to drive the P.P.P. IM & PMoll will discuss how to develop the terms of reference. Action PMoll & IM

9. DIOCESAN PASTORAL PLAN

GT expressed the view that the most exciting thing happening in the parish at the moment is the Core Group’s work for Lent. They have taken the key words from the Diocesan Pastoral Plan and are using them as a starting point for Lenten discussions with the Holy Rood church. MD expressed the hope that dialogue with other faiths will develop over the next few years.

VL urged P.P.C. members to join in the Lenten meetings – the first of which is to be held at 8pm on Wednesday 16 February at the Holy Rood church.

9. ANY OTHER BUSINESS

    1. Corpus Christi Procession

      2. MD suggested that someone other than herself should co-ordinate the procession this year. GT thanked MD for her hard work in organising the procession last year. He suggested that we hold this year’s procession after 10.30am mass on Sunday 29 May.

    2. CJM musical performance

IM pointed out that there will be a televised mass from Liverpool Cathedral at 10.30am on Sunday 13 February at which the CJM group will perform.

The meeting was closed with a prayer

NEXT MEETING

8pm Wednesday 9 March 2005 in the Presbytery Meeting Room

(Apologies DK)