MINUTES OF THE PPC MEETING HELD AT 8PM ON WEDNESDAY 12 JANUARY 2005 IN THE PRESBYTERY MEETING ROOM

MINUTES OF THE PPC MEETING HELD AT 8PM ON WEDNESDAY 12 JANUARY 2005 IN THE PRESBYTERY MEETING ROOM

PRESENT

Fr. Gregory Tobin (GT), Chris Hoban, Chairman (CH), Peter Molloy (PMoll), Veronica Lawrence(VL), Maura Roche, Secretary (MR), Anne Turton (AT), Peter Molyneux (PMoly), Dympna Kitchin (DK), Jim Harrington (JimH), Cathy Clark (CC), John Edwards (JE), Seamus Garvey (SG), Anne Murray(AM), Fr. Matthew Jakes(MJ), Sharon Piper (SP), Bernadette Turner (BT), Maria Dabrowska (MD), Liz Bonner (LB)

The meeting was opened with a prayer

APOLOGIES

Ian Murray and Jon Higham

MINUTES OF PPC MEETING HELD 8 DECEMBER 2004

These minutes were approved

MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 10 NOVEMBER 2004

DK enquired whether or not the church refurbishments will be completed for Easter. GT hopes they will – but guarantees on this are not possible.

DEBRIEF OF OPERATION CHRISTMAS CARD

It was generally felt that distribution of the cards was more efficient and effective than the previous year. MD reported that 100 parishioners had signed up to deliver packs of cards and SG felt that the exercise engendered a good spirit in the parish. It is difficult to know how many people came through the church doors as a result of receiving a card but there have been no obvious follow up enquiries on the website. It was noted that some local churches grouped together to produce a joint card but it was decided not to join forces with them next year since our parish boundaries extend much further than theirs.

The decision was taken to repeat the operation next year.

TEMPORARY ARRANGEMENTS FOR SERVICES AT THE BECKET SCHOOL

GT thanked all involved in the transfer of items to the Becket school. He thanked MJ and JE for their planning.
GT requested that PPC members and particularly those on rota (as exit greeters on SG’s list) extend their role by :

Being proactive if anything needs doing
Picking up catholic papers from the presbytery porch on Saturday afternoon and laying them out at the Becket – and checking that there is a labeled basket to receive money for them
Check that misalettes are available
Check that newsletters are available
Check that offertory gifts are laid out
Check that collection baskets are available
Check that the collection(s) is taken up and taken safely to the sacristy at the end of the mass
Check that hymn books are available

Bill Turner will open and lock car parks and the hall before and after the weekend masses. He will also tidy up the hall and rearrange the chairs if necessary.

CH suggested that some PPC members should wear luminous jackets – available from the Becket "sacristy" - and ensure that parking spaces near the hall side doors are reserved for the disabled & infirm. CC suggested GT announces something about this at weekend masses.

CH encouraged all PPC members to be vigilant and step in if they see something needs doing

CH has contacted Skylarks and will oversee their access for mass

CH suggested that the SVP set up a basket for donations

CH also suggested that baskets for catholic papers etc have labels in them Action MR

MD informed us that some basic items such as mass cards from the shop will be available at weekend masses. Additional items can be ordered.

LB informed us that the 10.30am children’s liturgy will be put on hold for a few weeks until they explore the possibilities at the Becket

BT informed us that the Youth Group will meet approx. once a month to have trips out to the Bowling Alley etc. during refurbishments

JE expressed concern about vulnerable parishioners turning up for mass at the Holy Spirit this coming weekend. It was decided that we should have representatives outside Holy Spirit to assist. JE to cover 6.30pm mass, LB to cover 9am and CC & AM to cover 10.30am.

COLLECTIONS & COUNTERS

MR reported that only one name has been volunteered so far for the counters rota. GT reiterated that he’s looking for recommendations for suitable people – ideally sufficient to cover each week of the year so counters are only on rota once a year. Please think of suitable names & see if they are willing then give names to MR please.

DEBRIEF OF ADVENT SESSION WITH HOLY ROOD

VL reported that the session went very well and she thanked AT & her team for providing refreshments. Holy Rood are keen to repeat the session next year. The Diocesan Core Group are to meet shortly to discuss the possibility of running a Lenten Discussion Group. Holy Rood have offered to supply the venue if we supply the material. VL will report what’s happening at the next PPC.

TIMING OF PARISH AGM AND PROCEDURE FOR NOMINATING, CANVASSING & ELECTION OF PARISH REPRESENTATIVES

Further discussion took place and the outcomes were :

The parish A.G.M. will take place at 7.30pm on Sunday 11 September 2005 and it is hoped that Brian Carroll will act as chair.

GT would like to respond to the desire expressed in the SWOT analysis for greater transparency about the parish accounts. The A.G.M. will therefore be used to present the accounts. The Parish Finance Committee will be asked to prepare a simplified short version of the parish accounts. This is to be handed out to parishioners as they arrive for the A.G.M. and there will be an opportunity for questions during the meeting.

Timetable for nomination, canvassing & election of 3 parish representatives was agreed as follows :

Saturday 30 April & Sunday 1 May ‘05	Item in newsletter and for following 3 w/ends about the work of the PPC, inviting nominations for the 3 elected reps. Nominations to be accompanied by a short statement from the nominee about why they want to go on the PPC & a passport sized photo of themselves.
Sunday 29 May ‘05	Closing date for nominations
Saturday 4 June & Sunday 5 June ‘05	Ballot papers issued to parishioners if more than 3 nominations have been received
Sunday 26 June ‘05	Closing date for return of completed ballot papers
Saturday 2 July & Sunday 3 July ‘05	Results of ballot published

CC & DK agreed to consider matters to do with the ballot, ballot papers and the possible use of a single transferable voting system. GT requested they take on the role of returning officers for the ballot.

Since the A.G.M. is to be held in September the "Renewal of PPC Members" from last month’s minutes should now read as follows :

At the first parish AGM (Sep 2005)

At the first AGM the new sized PPC (17) comes in. The Liturgy group, Becket & Assembly delegates each reduce to one rep. In addition there is a new Edmund Campion rep., a new Cafod/Burundi rep, a new Churches together in West Bridgford rep and 3 new elected parish reps.

Sept 2006	Sept 2007
New Becket rep.	New S.V.P. rep.
New Finance rep.	New U.C.M. rep.
New Liturgy rep.	New Youth Group rep.
New Social Club rep.

The new Becket & Edmund Campion representatives have swapped places in the plan because SP is no longer working at Edmund Campion.

PPC members who are standing down for the A.G.M. should give MR their names by the August PPC meeting and in addition SP is requested to nominate a replacement for herself from Edmund Campion school by that meeting. At the A.G.M. Brian Carroll is to be asked to thank outgoing PPC members and introduce & welcome new ones.

MD raised the question of whether PPC members who are stepping down could place their names forwards as one of the 3 elected reps. This was not generally thought to be a good idea – new people would bring fresh ideas.

A.O.B.

MD suggested we look at the recommendation in the Diocesan Plan to set up a junior PPC. AM agreed to give consideration as to how this might work.

The meeting was closed with a prayer.

NEXT MEETING (PLEASE NOTE NEW VENUE)

8pm Wed 9 February 2005 (Ash Wednesday) at COTGRAVE CHURCH following 7.30pm mass at Cotgrave